August/September:
Polemarch's Roundtable - Date varies
[either late August (non Grand Chapter year) or early September (Grand Chapter year)]:
These items are due at the Polemarch's Roundtable:
1 .CURRENT MEMBERSHIP LIST
2. CHAPTER MEETING SCHEDULE
3. CHAPTER BUDGET
4. PREVIOUS YEAR (JUNE) CHAPTER MINUTES
5. FINAL EXCHEQUER'S REPORT W/BANK STATEMENT
6. COPY OF FINAL GUIDE RIGHT REPORT
7. COPY OF OFFICER REPORT (ALUMNI)
8. COPY OF CHAPTER BY-LAWS
9. CALENDAR OF EVENTS
10. RECOMMENDED CHAPTER ADVISORS
11. RECOMMENDED NEP COMMITTEE APPOINTMENTS
12. LETTER OF INTENT TO REGIONAL BOARD MEMBER

- NEP Certification Check List
- 23 Points Certification

For ease of transport, they should be placed in a 3 - ring binder or report folder. Tabs should be used to separate each item. * Please follow the order listed above.

** Failure to submit these items will result in your chapter being placed on Noncompliance status and subject to sanctions imposed by the Province Polemarch.

September:
- Membership Intake requirements

October:
- Membership Intake Paperwork Meeting

CRWLC:
- Final payment of Province Dues
- CRWLC Registration
- Grand Chapter Insurance
- Membership Coordinators are expected to be in attendace

November 25th:
- Chapter Program Documentation to Sr. Province Vice Polemarch

November 30th:
- Membership Report to IHQ with copy to Province Polemarch & KOR

January:
- Submission of possible By-Law revisions
- Membership Intake Requirements
- Various Committee deadlines (i.e. Achievement, Guide Right, Reclamation)

February:
- Membership Intake Paperwork Meeting

March 1st (Typically):
- Registration for Province Council
- Delegate Credentials Form
- Nominating Committee Form
- By-laws Committee Form
- Memorial Form
- Province Council Meeting
- Grand Chapter Insurance Program
- Grand Chapter Registration (Conclave Year)

June:
- Alumni Chapter Officers Report to IHQ with copies to Province Polemarch & KOR
- Updated Membership Report to NEP KOR

July/August:
- Grand Chapter Meeting